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Vendor Applications

Bring your business to Halloween on the High Seas

Calling all Utah makers! No Booth Fees or percentage of sales!!

Sell your wares at Halloween on the High Seas, the newest Aquarium nighttime event with pirates, mermaids, skeletons, and more! We’re looking for a wide variety of vendors including food, clothing, and crafts to fill our Halloween-themed boardwalk outdoor market.

Halloween on the High Seas | September 30 – October 31

Thursday – Sunday | 7:00 – 10:30 p.m.

Arrgghh! Embark on an adventure for lost treasure at the Aquarium’s new Halloween on the High Seas event! During this storytelling experience, you’ll come across all sorts of unique and fascinating characters, including pirates, mermaids, divers, and more… some that appear right before your very eyes. Get your wits about you, lad and lassies, because you’ll be needin’ all the courage you can muster! Plus, replenish your supplies or find a gift to add to your treasure from a variety of handcrafted wares from the Boardwalk Market. There’ll be no pillagin’ tolerated!

Although the Loveland Living Planet Aquarium (LLPA) Halloween on the High Seas is a month-long event for the public, vendors may apply to rent a space for a minimum of two consecutive days (of which one must be a Thursday or a Sunday.) A metal 9’x9′ gazebo with fabric sides will be provided. Vendors will load in and load out each day of the market during consecutive nights.

In an effort to help local artists recover from the last 18 months, we are not charging a booth fee but rather a $150 REFUNDABLE deposit to secure your space. If you do not show for your scheduled time, your deposit will be not be refunded.

We expect over 2,500 guests each four-day weekend (Thu-Su.) Over 18,000 guests experienced our Festival of the Seas event in December 2020

Please email vendorinfo@thelivingplanet.com if you have any questions. Vendors must have or obtain a license to sell in the city of Draper, Salt Lake County, Utah before participating. Please note there is a $10 non-refundable application fee required to help support Loveland Living Planet Aquarium’s nonprofit mission.  

Vendors must complete their application by Wednesday, September 8, 2021, and will be notified of their acceptance via email by Monday, September 13, 2021.

Halloween on the High Seas Boardwalk Market Participation Information

Eligibility

Loveland Living Planet Aquarium Halloween on the High Seas is open to individual makers (preferably operating in the state of Utah.) No dealers, agents or representatives are permitted. Vendors must have or obtain a license to sell in the city of Draper, Salt Lake County, Utah before participating. Because the purpose of the Loveland Living Planet Aquarium Halloween on the High Seas event is to showcase local makers and artisans, preference will be given to applicants whose items are designed and handmade in Utah by the applicant. Loveland Living Planet Aquarium reserves the right to reject any applications which do not fall within or meet our guidelines. Any applicant who has applied and is found to not meet requirement parameters will have their application forfeited with no refund of their application fee. In order to comply with COVID-19 guidelines and to be fair to individual artisans, artisans may not share vendor spaces. Craft and commercial foodies who sell prepackaged, edible goods will have the ability to sell their items on-site.

Vendor Spaces

Halloween on the High Seas vendors will be housed under 9′ x 9′ gazebos outdoors on the Rio Tinto Kennecott Plaza at Loveland Living Planet Aquarium.

Following are the exhibit space options for applicants in the Artisan and Vintage category:

• 9’ x 9’ Space: All vendors will be provided with a metal 9′ x 9’ gazebo with a roof and fabric sides free of charge. The front of each gazebo will be fully decorated by the Aquarium with up-lighting and theming! No tables, weights or chairs provided (though tables and chairs may be rented for a fee). Vendor may bring a back wall that is no more than 7′ high by 10′ wide, with at least 4 weights weighing 25lbs each to secure it. This “back wall” can be made of fabric, wood, furniture or other materials. Side walls are not required but are highly encouraged. Goods may be placed outside of the designated space, but must stay within 4′ of the front/side of the façade.

• A limited number of commercial food vendors will be allowed. All food must be pre-packaged with a clear list of ingredients on the packaging. NO SAMPLING of food will be allowed.

• Food Trucks: A limited number of food trucks will be located on the Rio Tinto Kennecott Plaza on each night of Halloween on the High Seas. All food trucks will be required to provide all necessary equipment to prepare and serve their menu items acceptable to both health and fire regulations. Electrical hook-ups are available for participating Food Trucks.

Original Work

We prefer your creations be original, handcrafted work. Upon submission of images, the artisan guarantees the accuracy of the description of artwork presented and the authenticity of the artwork as original. The jury reserves the right to reject any displays or items not in keeping with the character of the images submitted.

All artwork exhibited at Halloween on the High Seas must be of the quality and style represented by the artist in images submitted with the application as well as of the media category for which they are accepted.

Commitment to Availability

The Loveland Living Planet Aquarium Halloween on the High Seas event will take place at Loveland Living Planet Aquarium in Draper, UT between Thursday, September 30, 2021 and Sunday, October 31, 2021 from 7:00 – 10:30 p.m.

Commitment to participate includes a commitment to sell your wares for a minimum of two consecutive days — of which one must be a Thursday or Sunday.

A variety of vendors will participate each night of the market, as scheduled by Loveland Living Planet Aquarium. Vendors may request to rent a space on as many nights as desired. Vendors will load in and load out their product each day of the market. Applicants must be available to participate on the night they are assigned. Participants must have a representative present on-site during the entire night they are participating in Halloween on the High Seas, including setup, load-in and load-out times. Failure to disclose your availability resulting in a no-show or leaving and closing your space early can affect your current or future participation in Loveland Living Planet Aquarium events.

Market Vendor Rental Application Fee: $10

Halloween on the High Seas application fees are non-refundable, and help to support Loveland Living Planet Aquarium’s non-profit mission and costs associated with administrative processing and jurying. The application fees may be delivered after completing the digital application via mailed check (attn: Halloween on the High Seas Vendor Space Rental Application) or online. Applicants will not be considered until the application fee is received.

Checks can be mailed to:
Loveland Living Planet Aquarium Accounting
Attn – Vendor HotHS
12033 South Lone Peak Parkway
Draper, UT 84020

Categories/Mediums

Accessories – bags, belts, hats, keychains, etc.
Apparel – wearable works and clothing
Artwork – two-dimensional work created using painting, printmaking, photography, drawing, digital art, collage, illustration, or other techniques
Baby & Child Products – toys, children’s clothing, etc. 
Bath, Body & Apothecary – skincare, soap, body oils, etc.
Ceramics and pottery
Embroidery and Fiber Arts – embroidered hoops, sewn and knit objects, macramé, etc.
Food – (pre-packaged) Commercial or Craft Food
Food trucks- food prepared in a truck for large-scale events, must be registered with the Salt Lake County Health Department to be eligible to participate.
Holiday – holiday-themed items
Home décor and housewares – candles, plant holders, wall hangings, clocks, furniture, cooking tools, dinnerware, etc. 
Jewelry  – necklaces, rings and earrings
Mission-driven – local nonprofits, organizations and businesses interested in sharing information about their missions and programs with the creative community. 
Stationary – paper goods, cards, journals, pens, etc.
Sculpture – sculptural artworks made from clay, found/upcycled materials, glass, wood, ceramic or metal
Vintage – curated clothing, furniture, and other items that predate 1989

Application Photos & Public Info

Strong images of your work are valuable to your application. Focus on capturing images of five single products that can provide insight to the jury of your craftsmanship and creativity.

You will also be asked to provide an image that best represents your creative business. This image may be used in promotional materials if you are accepted.

In addition to images, artisans will be invited to provide a short company description or artist bio, social media links, and a website or webstore link to be used in promoting Halloween on the High Seas.

Jury Process

Loveland Living Planet Aquarium Halloween on the High Seas is a curated event. Artisans will be selected based on the quality of their work. Applications will be reviewed through September 8, 2021. Accepted participants will be contacted shortly after.

Invited Participant Fees

A $150 refundable* deposit is required to secure your space.
*Refundable only if vendor meets all expectations listed.

Electricity

Due to the limited availability of electricity at the venue, it is difficult to accommodate a high volume of power users. Loveland Living Planet Aquarium does careful planning and testing to ensure we meet the needs of those who have requested and paid for electricity. As such, electrical access is priced to reflect its scarcity. Loveland Living Planet Aquarium is also working toward becoming a zero-waste event by using sustainable, low-energy initiatives, and encourages its vendors to utilize LED lights and battery-powered energy sources.

Unauthorized use of electricity puts other vendors at risk as it may cause outages. Participants who have knowingly not disclosed power needs prior to the event and are found to be using power may be asked to leave the event.

Lighting Options

• Option 1 – Bring your own battery powered outdoor lighting units
• Option 2 – Battery powered outdoor lanterns provided by LLPA: $100 for all scheduled nights
• Option 3 – Electricity for lighting/payment processing: $50 for all scheduled nights
NOTE: vendors must provide your own outdoor lighting units and cords, no portable electric heaters allowed. Small portable propane heaters are allowed with advanced permission from LLPA.

Signage

Each vendor will have an 11″ x 17″ frame on the outside of the gazebo. This is for the vendor to insert their menu, pricing, info about products, etc. This is the vendor’s responsibility to create and bring to the event.

LLPA will create (with Halloween on the High Seas theming) the vendor name to be placed inside the second 11″ x 17″ frame on the outside of the gazebo.

Wifi

Wi-Fi is not reliable, nor is it secure at the venue. Vendors must be prepared to rely on cellular data and backup device batteries for accepting contactless payments.

Insurance & Product Responsibility

Vendors assume all responsibility for safeguarding their products and securing insurance for their property. Loveland Living Planet Aquarium is not responsible for lost or stolen items, and vendors are advised to use their best judgment in how to best protect their products and displays.

Temporary Business Permit

Vendors are required to obtain a temporary business permit from Draper City.
Vendors inquiring about a temporary business license will need to complete the following. Temporary Business License Fee is $60.00

Complete a Draper City Temporary Business License Application by clicking here. The following documents are required to be uploaded to the application before submitting online.

If a vendor is licensed in Utah by another municipality you will need to submit the following:
• Copy of Municipalities Business License
• Copy of Temporary Sales Tax Id for the Living Planet Aquarium HALLOWEEN ON THE HIGH SEAS
• Food Vendors will need to submit a copy of the SLCO Health Department Food Permit
• Food Vendors will need to schedule a fire inspection with the Fire Marshal
If a vendor is not licensed in Utah by another municipality you will need to submit the following
• Copy of Business License from Utah Business Name Registration
• EIN Contact the Internal Revenue Service
• Occupational or Professional License (if applicable for the business type)
• Copy of Temporary Sales Tax Id for the Living Planet Aquarium HALLOWEEN ON THE HIGH SEAS – Contact Utah State Tax Commission
• Salt Lake County Health Department Permits – FoodTobacco (if applicable for the business type)
• Articles of Incorporation/Certificate of Organization
• Food Vendors will need to schedule a fire inspection with the Fire Marshal

Utah Sales Tax Number

Every vendor needs a Utah Sales Tax Number as vendors are responsible for paying own sales tax.
To apply, you will need one of the following:
• Your SSN, OR 
• Your Sales Tax # (if already exists), OR 
• Your UT Drivers License #  
• AND your Date of Birth 
Please reach out to Robin at 801-297-6303 or robinking@utah.gov AND specialevent@utah.gov to provide her with the necessary information and to obtain your sales tax ID number. If emailing, include in subject line:   
         Halloween on the High Seas – Living Planet Aquarium – Sales Tax number request 
UT Sales Tax Commission will email a tax ID number to the vendor.
The Utah Sales Tax Commission will receive a list of all Halloween on the High Seas vendor information prior to the start of the event.

Event Cancelation Policy

Halloween on the High Seas application fees are non-refundable. Loveland Living Planet Aquarium reserves the right to cancel or close Halloween on the High Seas for any reason or to prioritize the safety and security of attendees and participants. In the event that Loveland Living Planet Aquarium must cancel, our team will work with participants to find a solution that takes the needs of both parties into consideration.

If a Halloween on the High Seas vendor must cancel their participation due to an emergency situation, Loveland Living Planet Aquarium will work with the vendor to provide a solution that takes the needs of both parties into consideration.

COVID-19 Precautions

Loveland Living Planet Aquarium will be taking careful precautions to minimize the COVID-19 risk for makers and attendees based on the health and safety guidelines provided by Salt Lake County. Attendees will pre-register and attend during specific time slots to control visitor numbers. Loveland Living Planet Aquarium will provide hand sanitizer stations. Loveland Living Planet Aquarium reserves the right to modify and enforce practices and requirements in accordance with COVID-19 precautions as necessary.

Vendor Responsibilities & Safety

By applying and accepting Loveland Living Planet Aquarium’s invitation, all vendors agree to comply with Halloween on the High Seas event venue rules & regulations. The vendor assumes all responsibility for safeguarding their products. See Insurance & Product Responsibility, above.

Loveland Living Planet Aquarium has the right to close Halloween on the High Seas if any unforeseen circumstances occur that would affect the safety of the event attendees or vendors. Vendors are required to disclose their availability to participate in the market at the time of application and during acceptance of their invitation. Failure to do so may affect the vendor’s future opportunity to participate in the Loveland Living Planet Aquarium events. By participating, the vendor understands that abuse of any kind is not welcome. Any individual who displays negative, crude, crass, belligerent or any other non-exemplary behavior or products that cause discomfort toward any person present at Halloween on the High Seas will be asked to leave. Loveland Living Planet Aquarium reserves the right to determine what behaviors and products are deemed inappropriate and non-characteristic of Loveland Living Planet Aquarium family-friendly standards. We do not condone any discriminatory, racist, bigoted, or unsafe behavior from any area of the event or within our community.+

The vendor, when invited, agrees to hold harmless Loveland Living Planet Aquarium, Loveland Living Planet Aquarium Coordinators, Volunteers, Employees, Venue Representatives, and Event Sponsors for any damage, loss, or theft, to artwork, displays or other personal property, or injury to their person or character, regardless of cause resulting from their participation in this event. The exhibitor agrees to abide by all the rules and regulations set.

For questions regarding your application or eligibility, contact VendorInfo@thelivingplanet.com

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