Vendor Applications

Loveland Living Planet Aquarium’s Seasonal Events are open to individual makers (preferably operating in the state of Utah.) No dealers, agents, or representatives are permitted. Vendors must have or obtain a license to sell in the city of Draper, Salt Lake County, Utah before participating. Because the purpose of Loveland Living Planet Aquarium’s seasonal events is to showcase local makers and artisans, preference will be given to applicants whose items are designed and handmade in Utah by the applicant. Loveland Living Planet Aquarium reserves the right to reject any applications which do not fall within or meet our guidelines.

Vendors are required to obtain a temporary business license from Draper City. The cost of the single event license is $20.00. If selling prepared food, you need to obtain a temporary health permit from the Salt Lake (or Utah County) Health Department. For questions, contact the Draper office of business licenses: 801-576-6530.

If a vendor is licensed in Utah by another municipality you will need to submit the following:
• Copy of Municipalities Business License
• Food Vendors will need to submit a copy of the SLCO Health Department Food Permit
• Food Vendor trucks and trailers must be in good working order and adhere to all current safety regulations from the fire marshall. Additional reference.

Event vendors will be housed under 9′ x 9′ gazebos outdoors on the Rio Tinto Kennecott Plaza at Loveland Living Planet Aquarium.

Following are the exhibit space options for applicants in the Artisan and Vintage category:

• 9’ x 9’ Space: All vendors will be provided with a metal 9′ x 9’ gazebo with a roof and fabric sides free of charge. The front of each gazebo will be fully decorated by the Aquarium with up-lighting and theming! No tables, weights, or chairs are provided (though tables and chairs may be rented for a fee). The vendor may bring a back wall that is no more than 7′ high by 10′ wide, with at least 4 weights weighing 25lbs each to secure it. This “back wall” can be made of fabric, wood, furniture, or other materials. Side walls are not required but are highly encouraged. Goods may be placed outside of the designated space but must stay within 4′ of the front/side of the façade.

• Food Trucks: A limited number of food trucks will be located on the Rio Tinto Kennecott Plaza on each night of the event. All food trucks will be required to provide all necessary equipment to prepare and serve their menu items acceptable to both health and fire regulations. Electrical hook-ups are available for participating Food Trucks.

We prefer that your creations be original, handcrafted work. Upon submission of images, the artisan guarantees the accuracy of the description of the artwork presented and the authenticity of the artwork as original. The jury reserves the right to reject any displays or items not representing the character of the images submitted.

All artwork exhibited at the event must be of the quality and style represented by the artist in images submitted with the application as well as of the media category for which they are accepted.

Commitment to participate includes a commitment to sell your wares for a minimum of four days.

A variety of vendors will participate each night of the market, as scheduled by Loveland Living Planet Aquarium. Vendors may request to rent a space on as many nights as desired. Vendors will load in and load out their products each day of the market. Applicants must be available to participate on the night they are assigned. Participants must have a representative present on-site during the entire night they are participating in the event, including setup, load-in, and load-out times. Failure to disclose your availability resulting in a no-show or leaving and closing your space early can affect your current or future participation in Loveland Living Planet Aquarium events.

Accessories – bags, belts, hats, keychains, etc.
Apparel – wearable works and clothing
Artwork – two-dimensional work created using painting, printmaking, photography, drawing, digital art, collage, illustration, or other techniques
Baby & Child Products – toys, children’s clothing, etc. 
Bath, Body & Apothecary – skincare, soap, body oils, etc.
Ceramics and pottery
Embroidery and Fiber Arts – embroidered hoops, sewn and knit objects, macramé, etc.
Food – (pre-packaged) Commercial or Craft Food
Food trucks- food prepared in a truck for large-scale events, must be registered with the Salt Lake County Health Department to be eligible to participate.
Holiday – holiday-themed items
Home décor and housewares – candles, plant holders, wall hangings, clocks, furniture, cooking tools, dinnerware, etc. 
Jewelry  – necklaces, rings, and earrings
Mission-driven – local nonprofits, organizations, and businesses interested in sharing information about their missions and programs with the creative community. 
Stationery – paper goods, cards, journals, pens, etc.
Sculpture – sculptural artworks made from clay, found/upcycled materials, glass, wood, ceramic, or metal
Vintage – curated clothing, furniture, and other items that predate 1989

Products sold at the event are preferred to fit the fantasy-themed markets. This includes, but is not limited to wares for fantasy costumes, cosplay, gamers, artists, Halloween décor, holiday décor, or ocean-themed goods.

Strong images of your work are valuable to your application. Focus on capturing images of five single products that can provide insight to the jury of your craftsmanship and creativity.

In addition to images, artisans will be invited to provide a short company description or artist bio, social media links, and a website or webstore link to be used in promoting the event.

Loveland Living Planet Aquarium seasonal events are curated events. Artisans will be selected based on the quality of their work. If accepted, participants will be contacted shortly after.

A $150 refundable* deposit is required to secure your space.
*Refundable only if the vendor meets all expectations listed.

Due to the limited availability of electricity at the venue, it is difficult to accommodate a high volume of power users. Loveland Living Planet Aquarium does careful planning and testing to ensure we meet the needs of those who have requested and paid for electricity. As such, electrical access is priced to reflect its scarcity. Loveland Living Planet Aquarium is also working toward becoming a zero-waste event by using sustainable, low-energy initiatives, and encourages its vendors to utilize LED lights and battery-powered energy sources.

The unauthorized use of electricity puts other vendors at risk as it may cause outages. Participants who have knowingly not disclosed power needs prior to the event and are found to be using power may be asked to leave the event.

Each vendor will have an 11″ x 17″ frame on the outside of the gazebo. This is for the vendor to insert their menu, pricing, info about products, etc. This is the vendor’s responsibility to create and bring to the event.

LLPA will create (with event theming) the vendor name to be placed inside the second 11″ x 17″ frame on the outside of the gazebo.

Wi-Fi is not reliable, nor is it secure at the venue. Vendors must be prepared to rely on cellular data and backup device batteries for accepting contactless payments.

Vendors assume all responsibility for safeguarding their products and securing insurance for their property. Loveland Living Planet Aquarium is not responsible for lost or stolen items, and vendors are advised to use their best judgment in how to best protect their products and displays.

Every vendor needs a Utah Sales Tax Number as vendors are responsible for paying their own sales tax.
To apply, you will need one of the following:
• Your SSN, OR 
• Your Sales Tax # (if already exists), OR 
• Your UT Drivers License #  
• AND your Date of Birth 
Please reach out to Robin at 801-297-6303 or robinking@utah.gov AND specialevent@utah.gov to provide her with the necessary information and to obtain your sales tax ID number. If emailing, include in the subject line:   
         Halloween on the High Seas – Living Planet Aquarium – Sales Tax number request 
Festival of the Seas – Living Planet Aquarium – Sales Tax number request 
UT Sales Tax Commission will email a tax ID number to the vendor.
The Utah Sales Tax Commission will receive a list of all seasonal event vendor information prior to the start of the event.

Loveland Living Planet Aquarium reserves the right to cancel or close the event for any reason or to prioritize the safety and security of attendees and participants. In the event that Loveland Living Planet Aquarium must cancel, our team will work with participants to find a solution that takes the needs of both parties into consideration.

If a vendor must cancel their participation due to an emergency situation, Loveland Living Planet Aquarium will work with the vendor to provide a solution that takes the needs of both parties into consideration.

By applying and accepting Loveland Living Planet Aquarium’s invitation, all vendors agree to comply with event venue rules & regulations. The vendor assumes all responsibility for safeguarding their products. See Insurance & Product Responsibility, above.

Loveland Living Planet Aquarium has the right to close the event if any unforeseen circumstances occur that would affect the safety of the event attendees or vendors. Vendors are required to disclose their availability to participate in the market at the time of application and during acceptance of their invitation. Failure to do so may affect the vendor’s future opportunity to participate in the Loveland Living Planet Aquarium events. By participating, the vendor understands that abuse of any kind is not welcome. Any individual who displays negative, crude, crass, belligerent or any other non-exemplary behavior or products that cause discomfort toward any person present at the event will be asked to leave. Loveland Living Planet Aquarium reserves the right to determine what behaviors and products are deemed inappropriate and non-characteristic of Loveland Living Planet Aquarium’s family-friendly standards. We do not condone any discriminatory, racist, bigoted, or unsafe behavior from any area of the event or within our community.+

The vendor, when invited, agrees to hold harmless Loveland Living Planet Aquarium, Loveland Living Planet Aquarium Coordinators, Volunteers, Employees, Venue Representatives, and Event Sponsors for any damage, loss, or theft, to artwork, displays, or other personal property, or injury to their person or character, regardless of cause resulting from their participation in this event. The exhibitor agrees to abide by all the rules and regulations set.